We are trying to streamline a process for families to easily access the money in their girl accounts. What is different this year is that leaders are collecting money for events, we are paying events directly to the venue rather than brining money through the troop, as well as other aspects that are different from past years. I will try to clarify here how this flow should look.
1. Leader (or other person) determines a trip
2. Leader (or other person) collects money
3. Family wants to pay with girl account: fill out the GIRL ACCOUNT REQUEST form and give it to the leader.
4. Leader submits ALL girl account requests to treasurer AND a check request form
5. Treasurer will write ONE check for all girls using accounts that will be made out to the venue for the trip
The leaders are welcome to ask for payment by check made out to the venue from families to facilitate her accounting! It is much easier to match up a check to a name than it is to keep track of cash.
This is the flow for anything in the troop, outside of dues, that involves money - including advancement. We are really trying to figure out a systematic flow that leaves a consistent paper trail that will help everyone to keep track of what is in accounts and where their money is being spent.
Please let me know if you have any questions. Feel free to email me at dctann5@gmail.com
Blessings,
Cynthia Tann
Coordinator
